Features built for real ministry.
Every feature in SanctuaryCMS exists because a real church needed it. No bloat, no unnecessary complexity — just tools that work.
Member & Family Directory
A complete, searchable directory of your congregation organized by family. Members can view contact information (with privacy controls), family photos, birthdays, and anniversaries. Admins manage membership status, roles, background checks, voting eligibility, and more.
- ✓ Searchable member and family directory
- ✓ Privacy settings per member (control what others see)
- ✓ Family groupings with head/spouse/child roles
- ✓ Member photos with upload and crop tools
- ✓ Birthdays and anniversaries displayed on dashboard
- ✓ Membership status tracking (Active, Watchcare, Inactive)
- ✓ Voting and deacon eligibility tracking
- ✓ Background check expiration tracking, with configurable renewal periods and automatic alerts for who's due
- ✓ Print or save the whole directory as a PDF, respecting each family's privacy settings
Giving & Stewardship
Track every contribution by family and fund. Manage giving sessions, print year-end statements, and give each member access to their own giving history through the portal.
- ✓ Multiple giving funds (General, Missions, Building, etc.)
- ✓ Weekly/special giving session management
- ✓ Anonymous and envelope giving support
- ✓ Year-end giving statements — print individually or email everyone at once
- ✓ Member giving history in their portal
- ✓ Cash, check, and other payment methods
Events Manager
Create and manage church events with full detail — location, times, descriptions, and member-only options. Members see upcoming events in their portal calendar.
- ✓ Create events with full details and location
- ✓ Members-only vs public event options
- ✓ Upcoming events on member dashboard
- ✓ Event descriptions and location maps
- ✓ Subscribe to a calendar feed or add any event to Google/Apple/Outlook calendars
- ✓ Admin management from anywhere
Missions Manager
Maintain complete profiles for each missionary your church supports. Upload support letters as PDFs, track mission agencies and regions, and give your congregation a window into your church's global ministry.
- ✓ Missionary profiles with photos
- ✓ Region and mission agency tracking
- ✓ Support letter PDF uploads by date
- ✓ Member-facing missionary page
- ✓ Contact information and prayer updates
- ✓ Sort order control
Prayer Requests
A secure, member-only prayer request system that lets your congregation share needs and celebrate answered prayers. Anonymous submission option available.
- ✓ Members submit prayer requests from portal
- ✓ Anonymous submission option
- ✓ Active, answered, and removed status
- ✓ Admin moderation
- ✓ Email notifications to subscribed members
- ✓ Prayer request dashboard for pastors
Digital Bulletins
Upload your church bulletins as PDFs and they're instantly available to every member through the portal — organized by date, always accessible.
- ✓ PDF bulletin uploads by date
- ✓ Automatic date-based organization
- ✓ Members access from any device
- ✓ No app download required
- ✓ Simple upload interface for admins
Children's Classes Check-In
Secure check-in and check-out for nursery through 5th grade, with self-serve kiosks so parents can check their own kids in — no staff member required at the door.
- ✓ Self-serve kiosk mode for parent check-in, with staff-only PIN to exit
- ✓ Matching guardian pickup codes, plus a scannable QR code on every printed sticker
- ✓ Class rosters — workers can only check out children on their own roster
- ✓ Optional printed tags for churches with a receipt/label printer
- ✓ Visitor children supported — no need to be a member first
- ✓ Built-in safety protections on the self-serve kiosk against repeated lookup attempts
- ✓ Worker assignments by date, with member-facing schedule view
- ✓ Live roster of who's currently checked in
Email Broadcasting
Send formatted emails to your entire congregation or specific groups directly from the portal. Track opens and delivery.
- ✓ Send to all members or specific groups
- ✓ Open rate tracking
- ✓ Rich text email composer
- ✓ Email activity log
- ✓ Unsubscribe handling
Attendance Tracking
Take attendance for any service, Sunday School class, or small group — individual check-in for classes with a roster, or a quick headcount for larger gatherings. See trends over time and spot members who may need a follow-up.
- ✓ Per-person check-in or simple headcount tracking, your choice per class
- ✓ Optional class rosters with an assigned teacher/leader
- ✓ Walk-in visitor check-in, no member record required
- ✓ Combined totals when several classes meet at the same time
- ✓ Attendance trend charts by service or class
- ✓ Class leaders can take attendance and view reports for their own class without needing full admin access
Prospects & Follow-Up
Track outreach contacts and visitors all the way through to membership — one record follows a person from a first contact at an outreach event, through visiting and attending regularly, to eventually joining.
- ✓ Pipeline stages from first contact through to Member
- ✓ Assign a follow-up person to each contact
- ✓ Activity log for calls, visits, emails, and notes
- ✓ Walk-in visitors from Attendance check-in add to the pipeline in one click
- ✓ Link a contact to their new member profile once they join
Serving Teams & Volunteer Scheduling
Schedule volunteers for any ministry team — ushers, greeters, AV/tech, worship, and more — with each team's own roster and leader, not just a single sign-up sheet.
- ✓ A roster and leader for every team, not just one global volunteer list
- ✓ Team leaders can manage their own schedule without needing admin access
- ✓ Monthly calendar scheduling, plus one-time needs for special events
- ✓ Email the month's schedule to everyone assigned in one click
- ✓ Volunteers see all their upcoming duties across every team in one place
Custom Sign-Up Forms
Build a sign-up form for anything — a potluck, a mission trip, a volunteer interest form — without needing a developer or a dedicated page built for it. Each form gets its own shareable link, and opens right on the page when someone clicks Sign Up.
- ✓ Any combination of fields — text, email, phone, dropdown, checkboxes, numbers, dates
- ✓ Public forms anyone can fill out, or Members Only with portal login required
- ✓ Link a form directly to a Church Event — a Sign Up button appears there automatically
- ✓ Optional deadline and max sign-up limits, closing the form on their own
- ✓ Instant email notification on every new submission, plus one-click CSV export
- ✓ Downloadable QR code for every form, ready to print on a flyer or bulletin
Social Media Content Hub
Create on-brand graphics and ready-to-post captions for any upcoming event — no design skills or extra software needed. Post it yourself to Facebook, Instagram, or wherever your church shares.